Administrative Assistant Cover Letter Examples
Including a cover letter with your application materials can give you the opportunity to highlight and enhance the information on your resume. It can also help to clarify what is included on the application, if there is one. Writing an administrative assistant cover letter to submit with your resume is a good way to provide connections between your skills and the job requirements.
What to Include in Your Cover Letter
Your cover letter should be targeted to the job you are applying for.
Before you start writing, it’s a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting. Then you can come up with examples from your work experiences to highlight the skills that match what they are looking for. The more closely you can match your experience to what they are seeking in a candidate, the better your chances for getting an interview, and eventually, the job.
If you can find the name of the hiring manager responsible for filling the position, it’s an excellent idea to use it. “Dear Mr. Jones” or “Dear Riley Smith” is a much more personal greeting than “Dear Hiring Manager”, and it shows that you made the extra effort to find out to whom you are writing. If you have been referred by someone, be sure to mention that in your opening paragraph as well.
Email Cover Letter Example
Subject: Administrative Assistant - Jane Doe
Dear Mr. Smith,
I am writing in reference to the open position of administrative assistant in the marketing department at XYZ Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.
I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments and greeting customers at the door.
During my time as administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.
My experience with White Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.
I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at XYZ Enterprises, and I thank you for your consideration.
Printed Cover Letter Example
Your City, State, Zip Code
Your Phone Number
City, State, Zip Code
Dear Hiring Committee,
I am responding to your posting on Craigslist for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.
Here is a summary of my skills:
--Organizing office procedures
--Training and supervisory experience
You specify that the ideal candidate will be able to take on multiple roles within the Union. Since 20XX, I've volunteered in a variety of capacities for XYZ Nonprofit. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management.
I believe all of these experiences and skills would translate well into your administrative assistant position.
Last summer I completed a seminar at A Circle of Ten, Inc. - an intensive workshop that explores the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.
I am a long-time activist and grew up in a family that is pro-union. My great-uncle was a Wobbly. My uncle remembers meetings at his house with Emma Goldman. This family history has made me extremely passionate about the long, bitter struggle for worker rights.
Thank you for your time. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.
Your Typed Name
More Cover Letter Examples: Sample Cover Letters
Suggested Reading: Writing Effective Cover Letters
A well-written cover letter is essential to landing interviews. By highlighting the skills and experiences that make you an ideal candidate for a managerial position, an impressive cover letter can propel your resume to the top of the hiring manager’s pile. Check out our assistant manager cover letter example and the accompanying do’s and don’ts to create a winning document that sets you apart.
- Do elaborate on the qualities mentioned in your resume. Note how our example applicant demonstrates her ability to collaborate with others by referring to her experience in assisting diverse departments and staff” rather than simply reusing the resume term team player.”
- Don’t use a generic salutation. When it comes to addressing your cover letter, a little research goes a long way. Try to find the hiring manager’s name before submitting your application.
- Do keep it concise. By limiting your cover letter to one page or less, company leaders can learn about your most valuable skills and experiences without getting lost in fluff.
- Don’t focus on your education. Potential employers care much more about what you can bring to the company than your educational history.
Cover Letter Tips for Assistant Manager
There are a growing number of career possibilities in the Admin field for the right candidates. And more importantly, there are steps you can take to make the job hunt easier while searching for the right employment opportunity as a Assistant Manager.
1. Look for Support Groups or Job Clubs – Local support groups or job clubs as a Assistant Manager can be a great way to share job search strategies and get collective input on unique challenges you may be facing in your personal job quest.
2. Set Up Informational Interviews – The purpose of an informational interview is to meet with a person already working in your desired field. Send an email requesting about 20 minutes or so of their time and ask questions about what it’s like working in that field. You may even get a few insider tips on the current job market.
3. Attend Local Job Fairs – Admin job fairs will give you a chance to meet potential employers in person, hand out multiple cover letters, get inside info on leads not posted online and meet some contact people who may help you find the right job.
4. Research Potential Admin Employees – Make a good impression when you get the interview by showing that you’ve done your homework. You should be able to find reliable tidbits of information on company websites, blogs and social media pages.
5. Assess Your Skills – Even if you’ve already got some impressive job skills, it never hurts to determine where there’s room to learn more, especially in terms of technology and computer skills. You can find self-assessment tests online if you want to keep the results to yourself.
Assistant Manager Job Seeking Tips
As is the case elsewhere in the United States, the key to finding the right job for you as a Assistant Manager is a winning cover letter. Regardless of whether you’re an experienced job-seeker or fresh out of school, there are some dos and don’ts to keep in mind when preparing your cover letter.
1. Do Include Only Relevant Experience – Narrow down your listed experience to jobs somehow related to your desired position. If you’re just entering the job market, draw from relevant academic achievements before resorting to listing unrelated high school or college jobs.
2. Don’t Limit Yourself to One Page – While your cover letter should be as easy-to-digest as possible, the one page rule is only a guideline. If you have more experience that needs to be mentioned to highlight your qualifications for the job, add a second page.
3. Do Avoid Common Words – After you’ve finished writing your cover letter, read it back and replace common words and phrases like “worked” and “driven” with some less-common synonyms to make it more unique.
4. Don’t Exaggerate Skills – If there are some skills you need to learn for your desired job, be honest while prefacing such an admission with a “soft skill” by stating that you’re a fast learner.
5. Do Focus More on Accomplishments – Instead of listing job duties, focus more on how you contributed to the team and what you personally accomplished by listing a few specific examples and stats to give an employer a better of idea what you may be able to do for them.